Comprehensive comparison to help you choose the right tool for your needs
Microsoft To Do is a task management app integrated with Office 365. It helps organize daily tasks, set reminders, and sync across devices. Ideal for both personal and professional use, it promotes productivity with features like shared lists and task prioritization. This app is especially beneficial for users within the Microsoft ecosystem.
Routine is a productivity app combining tasks, notes, and calendar into a single interface. It's designed to simplify task management and note-taking, offering a streamlined approach to organizing daily activities.
Feature | Microsoft To Do | Routine |
---|---|---|
Platforms | Windows, macOS, iOS, Android, and as a web and desktop app. | macOS, Windows, iOS, Android, Web |
Integrations | Microsoft Products such as Outlook, allows external apps to connect with their API | Syncs with multiple calendar services and task managers like Todoist and Google Tasks. |
Calendar | Not Inbuilt | Google Calendar, Notion, Slack, Zapier, Siri, Gmail |
Task Management | To-do lists, Task priorities, Subtasks, and color-coding items for organization. | No |
Natural Language Processing | Yes | Offers task creation with date assignment via drag-and-drop |
Analytics | No | No |
Time Blocking | No | Available |
Time Zones | Yes | Yes |
Scheduler | No | No |
Notifications | Yes | Yes |
Pricing | Free | $12 per month, annually |
Customer Support | Average | Average |
Microsoft To-Do is a streamlined and user-friendly task management application that integrates seamlessly with the Microsoft ecosystem. Designed to enhance productivity for both individual and professional use, MS To-Do stands out with its simple yet effective interface. It allows users to create lists, set reminders, and track tasks across various devices, ensuring accessibility and convenience. The app's integration with Microsoft services like Outlook makes it a natural choice for users already embedded in the Microsoft environment. MS To-Do’s focus on simplicity and integration caters to those who need a straightforward, no-frills approach to task management while benefiting from the robustness of Microsoft’s technology.
MS To do is absolutely free.
Routine is a productivity tool that sets itself apart with its all-in-one approach, combining elements of task management, note-taking, and calendar integration into a single platform. Designed to cater to the needs of busy professionals and individuals seeking to streamline their organizational process, Routine offers a comprehensive solution for managing daily tasks, appointments, and notes. Its unique selling point is the integration of these features within an intuitive and user-friendly interface, making it easier for users to track their to-dos, schedule their days, and store important information in one place. This level of integration is particularly useful for those who prefer a unified system to manage various aspects of their work and personal life.
(i) Free Version: Available for students and hobbyists, though with limited features. (ii) Professional Plan: Priced at $12 per month. (iii) Business Plan: Costs $15 per user per month. (iv) Believer Plan: Priced at $10 monthly or $8 per month for an annual commitment, totaling around $96 annually
Task Addition: Easily add tasks and organize them in custom lists.
Task Details: Add due dates, reminders, and files to tasks.
Task Prioritization: Mark tasks as important for better focus.
List Sharing and Collaboration: Share lists with others and assign tasks.
Integration with Microsoft Tools: Seamlessly works with Outlook, Cortana, and other Microsoft applications.
Customizable Themes and Backgrounds: Personalize the app with various themes and backgrounds for a unique user experience.
Timeline Agenda: Offers a detailed view of the day's plan with timestamps, including meeting and event reminders, with options to time-block tasks.
Week Calendar: Provides a 5-day, week, and month view for task planning, integrating seamlessly with Google Calendar.
Console Capture: A desktop feature for capturing events, notes, and tasks outside the application, ideal for GTD enthusiasts.
Centralized Workspace: Combines tasks, notes, and calendar in one space.
Organization: Utilizes categories and tags for better event and task management.
Daily Plan: Helps in crafting focused daily tasks and important events.
Both Microsoft To Do and Routine offer unique features and benefits for productivity and workflow management. The best choice depends on your specific needs, team size, and workflow preferences.