Microsoft To Do vs Sunsama - Detailed Comparison

Quick Summary

Microsoft To Do Strengths

Task Addition: Easily add tasks and organize them in custom lists.
Task Details: Add due dates, reminders, and files to tasks.
Task Prioritization: Mark tasks as important for better focus.
List Sharing and Collaboration: Share lists with others and assign tasks.

Sunsama Strengths

Task Dashboard: Consolidates tasks from various apps like ClickUp, Notion, and Gmail into one view, reducing the need to switch contexts frequently.
Guided Planning & Hand Holding: This feature assists in planning by helping refine tasks, align them with weekly objectives, and prevent overloading of the to-do list.
Focus Mode & Meeting Notes: Offers a clean design and functionality for focused work, including a timer and space for making notes during meetings.
Integration with Multiple Tools: Sunsama can connect with tools like Todoist, Trello, Asana, ClickUp, Notion, Jira, GitHub, Gmail, Outlook, and Slack.

Microsoft To Do Screenshot

Sunsama Screenshot

Feature Comparison

Feature	Microsoft To Do	Sunsama
Platforms	Windows, macOS, iOS, Android, and as a web and desktop app.	Available as a desktop app, mobile app (iOS and Android), and web app.
Integrations	Microsoft Products such as Outlook, allows external apps to connect with their API	Includes Zoom, Notion, Jira, ClickUp, Trello, Asana, Todoist, Outlook, Gmail, Github, and Slack.
Calendar	Not Inbuilt	Offers various calendar views including day, three days, weekdays, week, and month views.
Task Management	To-do lists, Task priorities, Subtasks, and color-coding items for organization.	Features task types like normal daily tasks, objectives, and a backlog. Offers detailed task options such as notes, start and due dates, recurring tasks, and more.
Natural Language Processing	Yes	No
Analytics	No	Provides weekly workload analytics based on completed tasks.
Time Blocking	No	Available
Time Zones	Yes	Yes
Scheduler	No	Yes
Notifications	Yes	Yes
Pricing	Free	$16 per month, annually.
Customer Support	Average	Average

Video Overview

Microsoft To Do Video

Sunsama Video

Microsoft To Do Overview

Microsoft To-Do is a streamlined and user-friendly task management application that integrates seamlessly with the Microsoft ecosystem. Designed to enhance productivity for both individual and professional use, MS To-Do stands out with its simple yet effective interface. It allows users to create lists, set reminders, and track tasks across various devices, ensuring accessibility and convenience. The app's integration with Microsoft services like Outlook makes it a natural choice for users already embedded in the Microsoft environment. MS To-Do’s focus on simplicity and integration caters to those who need a straightforward, no-frills approach to task management while benefiting from the robustness of Microsoft’s technology.

Pricing Details

MS To do is absolutely free.

Sunsama Overview

Sunsama is a distinctive task and calendar management tool that stands out for its holistic approach to planning and productivity. Designed for professionals and teams, it combines the elements of a daily planner, task manager, and calendar into one integrated platform. Sunsama's unique feature is its ability to help users plan their day by dragging tasks into a daily schedule, encouraging a more mindful and intentional approach to work. This integration of tasks with calendar events allows for a clear visualization of the day ahead, fostering better time management and focus. Sunsama's emphasis on daily planning and reflection makes it particularly appealing for those who seek a more structured and balanced approach to their professional life.

Pricing Details

Sunsama offers two main pricing plans. They have a yearly subscription priced at $16 per month, billed annually, and a monthly subscription priced at $20 per month. Additionally, they offer a 14-day free trial without requiring a credit card.

Microsoft To Do Key Features

Task Addition: Easily add tasks and organize them in custom lists.
Task Details: Add due dates, reminders, and files to tasks.
Task Prioritization: Mark tasks as important for better focus.
List Sharing and Collaboration: Share lists with others and assign tasks.
Integration with Microsoft Tools: Seamlessly works with Outlook, Cortana, and other Microsoft applications.
Customizable Themes and Backgrounds: Personalize the app with various themes and backgrounds for a unique user experience.

Sunsama Key Features

Task Dashboard: Consolidates tasks from various apps like ClickUp, Notion, and Gmail into one view, reducing the need to switch contexts frequently.
Guided Planning & Hand Holding: This feature assists in planning by helping refine tasks, align them with weekly objectives, and prevent overloading of the to-do list.
Focus Mode & Meeting Notes: Offers a clean design and functionality for focused work, including a timer and space for making notes during meetings.
Integration with Multiple Tools: Sunsama can connect with tools like Todoist, Trello, Asana, ClickUp, Notion, Jira, GitHub, Gmail, Outlook, and Slack.
Efficient Task Management: The app allows effective management of tasks with features like time-blocking and linking back to the original task for completion tracking.
User-Friendly Interface: The app's design emphasizes ease of use and minimalism, contributing to a more mindful and focused task management experience.

Conclusion: Which Tool Should You Choose?

Both Microsoft To Do and Sunsama offer unique features and benefits for productivity and workflow management. The best choice depends on your specific needs, team size, and workflow preferences.

Choose Microsoft To Do if:

Task Addition: Easily add tasks and organize them in custom lists.
Task Details: Add due dates, reminders, and files to tasks.
Task Prioritization: Mark tasks as important for better focus.

Try Microsoft To Do

Choose Sunsama if:

Task Dashboard: Consolidates tasks from various apps like ClickUp, Notion, and Gmail into one view, reducing the need to switch contexts frequently.
Guided Planning & Hand Holding: This feature assists in planning by helping refine tasks, align them with weekly objectives, and prevent overloading of the to-do list.
Focus Mode & Meeting Notes: Offers a clean design and functionality for focused work, including a timer and space for making notes during meetings.

Try Sunsama