Quick Summary
Routine Strengths
- Timeline Agenda: Offers a detailed view of the day's plan with timestamps, including meeting and event reminders, with options to time-block tasks.
- Week Calendar: Provides a 5-day, week, and month view for task planning, integrating seamlessly with Google Calendar.
- Console Capture: A desktop feature for capturing events, notes, and tasks outside the application, ideal for GTD enthusiasts.
- Centralized Workspace: Combines tasks, notes, and calendar in one space.
Motion Strengths
- Auto-Scheduling with AI: Motion uses AI to automatically reorganize and prioritize tasks based on various parameters such as deadlines, duration, and importance, providing an experience akin to having a personal assistant.
- Project Management Capabilities: While not as extensive as dedicated project management tools, Motion offers effective task organization in a planner-like style. It features Kanban layouts, status, workspace, label, and project categorization.
- Meeting Scheduler with AI: Motion includes a feature for booking meetings, which can be linked externally. This function allows for one-time or recurring booking links, with customizable preferences such as importance, duration, and buffer time.
- Comprehensive Task Management: The app integrates tasks, projects, notes, and team management in one place, with AI assisting in the optimal scheduling and organization of these elements.
Routine Screenshot

Motion Screenshot

Feature Comparison
Feature | Routine | Motion |
---|---|---|
Platforms | macOS, Windows, iOS, Android, Web | Available on multiple platforms, including mobile and desktop |
Integrations | Syncs with multiple calendar services and task managers like Todoist and Google Tasks. | Google Calendar, Zoom, Zapier, and Microsoft Teams, Gmail,Outlook |
Calendar | Google Calendar, Notion, Slack, Zapier, Siri, Gmail | Features an intelligent calendar that integrates with existing calendars |
Task Management | No | Includes AI-driven task prioritization and dynamic scheduling adjustments |
Natural Language Processing | Offers task creation with date assignment via drag-and-drop | Yes |
Analytics | No | No |
Time Blocking | Available | Available |
Time Zones | Yes | Yes |
Scheduler | No | Yes |
Notifications | Yes | Yes |
Pricing | $12 per month, annually | $19 per month, annually |
Customer Support | Average | Average |
Video Overview
Routine Video
Motion Video
Routine Overview
Routine is a productivity tool that sets itself apart with its all-in-one approach, combining elements of task management, note-taking, and calendar integration into a single platform. Designed to cater to the needs of busy professionals and individuals seeking to streamline their organizational process, Routine offers a comprehensive solution for managing daily tasks, appointments, and notes. Its unique selling point is the integration of these features within an intuitive and user-friendly interface, making it easier for users to track their to-dos, schedule their days, and store important information in one place. This level of integration is particularly useful for those who prefer a unified system to manage various aspects of their work and personal life.
Pricing Details
(i) Free Version: Available for students and hobbyists, though with limited features. (ii) Professional Plan: Priced at $12 per month. (iii) Business Plan: Costs $15 per user per month. (iv) Believer Plan: Priced at $10 monthly or $8 per month for an annual commitment, totaling around $96 annually
Motion Overview
Motion is a productivity tool that stands out for its innovative approach to task and time management. It's designed to help users not just organize their tasks but also optimize their schedules in real time. Motion employs artificial intelligence to automatically plan your day, taking into account your tasks, meetings, and even preferred working hours. This level of automation and personalization sets Motion apart from traditional task managers. It's particularly effective for professionals and teams who deal with dynamic schedules and seek to maximize their productivity without the overhead of manual planning.
Pricing Details
Motion offers two pricing plans: (i) Individual Plan: $14 per month when billed annually, or $34 billed monthly (ii) Team Plan: $12 per user per month when billed annually, or $20 billed monthly
Routine Key Features
Timeline Agenda: Offers a detailed view of the day's plan with timestamps, including meeting and event reminders, with options to time-block tasks.
Week Calendar: Provides a 5-day, week, and month view for task planning, integrating seamlessly with Google Calendar.
Console Capture: A desktop feature for capturing events, notes, and tasks outside the application, ideal for GTD enthusiasts.
Centralized Workspace: Combines tasks, notes, and calendar in one space.
Organization: Utilizes categories and tags for better event and task management.
Daily Plan: Helps in crafting focused daily tasks and important events.
Motion Key Features
Auto-Scheduling with AI: Motion uses AI to automatically reorganize and prioritize tasks based on various parameters such as deadlines, duration, and importance, providing an experience akin to having a personal assistant.
Project Management Capabilities: While not as extensive as dedicated project management tools, Motion offers effective task organization in a planner-like style. It features Kanban layouts, status, workspace, label, and project categorization.
Meeting Scheduler with AI: Motion includes a feature for booking meetings, which can be linked externally. This function allows for one-time or recurring booking links, with customizable preferences such as importance, duration, and buffer time.
Comprehensive Task Management: The app integrates tasks, projects, notes, and team management in one place, with AI assisting in the optimal scheduling and organization of these elements.
Enhanced Calendar Management: Motion's calendar function is enriched with AI, which automatically rearranges events and meetings to optimize the user's schedule.
AI-Powered Workflow Customization: The AI within Motion continuously learns from the user's behavior and preferences to adapt and optimize task scheduling and management.
Conclusion: Which Tool Should You Choose?
Both Routine and Motion offer unique features and benefits for productivity and workflow management. The best choice depends on your specific needs, team size, and workflow preferences.
Choose Routine if:
- Timeline Agenda: Offers a detailed view of the day's plan with timestamps, including meeting and event reminders, with options to time-block tasks.
- Week Calendar: Provides a 5-day, week, and month view for task planning, integrating seamlessly with Google Calendar.
- Console Capture: A desktop feature for capturing events, notes, and tasks outside the application, ideal for GTD enthusiasts.
Choose Motion if:
- Auto-Scheduling with AI: Motion uses AI to automatically reorganize and prioritize tasks based on various parameters such as deadlines, duration, and importance, providing an experience akin to having a personal assistant.
- Project Management Capabilities: While not as extensive as dedicated project management tools, Motion offers effective task organization in a planner-like style. It features Kanban layouts, status, workspace, label, and project categorization.
- Meeting Scheduler with AI: Motion includes a feature for booking meetings, which can be linked externally. This function allows for one-time or recurring booking links, with customizable preferences such as importance, duration, and buffer time.