Routine vs Sunsama - Detailed Comparison

Quick Summary

Routine Strengths

Timeline Agenda: Offers a detailed view of the day's plan with timestamps, including meeting and event reminders, with options to time-block tasks.
Week Calendar: Provides a 5-day, week, and month view for task planning, integrating seamlessly with Google Calendar.
Console Capture: A desktop feature for capturing events, notes, and tasks outside the application, ideal for GTD enthusiasts.
Centralized Workspace: Combines tasks, notes, and calendar in one space.

Sunsama Strengths

Task Dashboard: Consolidates tasks from various apps like ClickUp, Notion, and Gmail into one view, reducing the need to switch contexts frequently.
Guided Planning & Hand Holding: This feature assists in planning by helping refine tasks, align them with weekly objectives, and prevent overloading of the to-do list.
Focus Mode & Meeting Notes: Offers a clean design and functionality for focused work, including a timer and space for making notes during meetings.
Integration with Multiple Tools: Sunsama can connect with tools like Todoist, Trello, Asana, ClickUp, Notion, Jira, GitHub, Gmail, Outlook, and Slack.

Routine Screenshot

Sunsama Screenshot

Feature Comparison

Feature	Routine	Sunsama
Platforms	macOS, Windows, iOS, Android, Web	Available as a desktop app, mobile app (iOS and Android), and web app.
Integrations	Syncs with multiple calendar services and task managers like Todoist and Google Tasks.	Includes Zoom, Notion, Jira, ClickUp, Trello, Asana, Todoist, Outlook, Gmail, Github, and Slack.
Calendar	Google Calendar, Notion, Slack, Zapier, Siri, Gmail	Offers various calendar views including day, three days, weekdays, week, and month views.
Task Management	No	Features task types like normal daily tasks, objectives, and a backlog. Offers detailed task options such as notes, start and due dates, recurring tasks, and more.
Natural Language Processing	Offers task creation with date assignment via drag-and-drop	No
Analytics	No	Provides weekly workload analytics based on completed tasks.
Time Blocking	Available	Available
Time Zones	Yes	Yes
Scheduler	No	Yes
Notifications	Yes	Yes
Pricing	$12 per month, annually	$16 per month, annually.
Customer Support	Average	Average

Video Overview

Routine Video

Sunsama Video

Routine Overview

Routine is a productivity tool that sets itself apart with its all-in-one approach, combining elements of task management, note-taking, and calendar integration into a single platform. Designed to cater to the needs of busy professionals and individuals seeking to streamline their organizational process, Routine offers a comprehensive solution for managing daily tasks, appointments, and notes. Its unique selling point is the integration of these features within an intuitive and user-friendly interface, making it easier for users to track their to-dos, schedule their days, and store important information in one place. This level of integration is particularly useful for those who prefer a unified system to manage various aspects of their work and personal life.

Pricing Details

(i) Free Version: Available for students and hobbyists, though with limited features. (ii) Professional Plan: Priced at $12 per month. (iii) Business Plan: Costs $15 per user per month. (iv) Believer Plan: Priced at $10 monthly or $8 per month for an annual commitment, totaling around $96 annually

Sunsama Overview

Sunsama is a distinctive task and calendar management tool that stands out for its holistic approach to planning and productivity. Designed for professionals and teams, it combines the elements of a daily planner, task manager, and calendar into one integrated platform. Sunsama's unique feature is its ability to help users plan their day by dragging tasks into a daily schedule, encouraging a more mindful and intentional approach to work. This integration of tasks with calendar events allows for a clear visualization of the day ahead, fostering better time management and focus. Sunsama's emphasis on daily planning and reflection makes it particularly appealing for those who seek a more structured and balanced approach to their professional life.

Pricing Details

Sunsama offers two main pricing plans. They have a yearly subscription priced at $16 per month, billed annually, and a monthly subscription priced at $20 per month. Additionally, they offer a 14-day free trial without requiring a credit card.

Routine Key Features

Timeline Agenda: Offers a detailed view of the day's plan with timestamps, including meeting and event reminders, with options to time-block tasks.
Week Calendar: Provides a 5-day, week, and month view for task planning, integrating seamlessly with Google Calendar.
Console Capture: A desktop feature for capturing events, notes, and tasks outside the application, ideal for GTD enthusiasts.
Centralized Workspace: Combines tasks, notes, and calendar in one space.
Organization: Utilizes categories and tags for better event and task management.
Daily Plan: Helps in crafting focused daily tasks and important events.

Sunsama Key Features

Task Dashboard: Consolidates tasks from various apps like ClickUp, Notion, and Gmail into one view, reducing the need to switch contexts frequently.
Guided Planning & Hand Holding: This feature assists in planning by helping refine tasks, align them with weekly objectives, and prevent overloading of the to-do list.
Focus Mode & Meeting Notes: Offers a clean design and functionality for focused work, including a timer and space for making notes during meetings.
Integration with Multiple Tools: Sunsama can connect with tools like Todoist, Trello, Asana, ClickUp, Notion, Jira, GitHub, Gmail, Outlook, and Slack.
Efficient Task Management: The app allows effective management of tasks with features like time-blocking and linking back to the original task for completion tracking.
User-Friendly Interface: The app's design emphasizes ease of use and minimalism, contributing to a more mindful and focused task management experience.

Conclusion: Which Tool Should You Choose?

Both Routine and Sunsama offer unique features and benefits for productivity and workflow management. The best choice depends on your specific needs, team size, and workflow preferences.

Choose Routine if:

Timeline Agenda: Offers a detailed view of the day's plan with timestamps, including meeting and event reminders, with options to time-block tasks.
Week Calendar: Provides a 5-day, week, and month view for task planning, integrating seamlessly with Google Calendar.
Console Capture: A desktop feature for capturing events, notes, and tasks outside the application, ideal for GTD enthusiasts.

Try Routine

Choose Sunsama if:

Task Dashboard: Consolidates tasks from various apps like ClickUp, Notion, and Gmail into one view, reducing the need to switch contexts frequently.
Guided Planning & Hand Holding: This feature assists in planning by helping refine tasks, align them with weekly objectives, and prevent overloading of the to-do list.
Focus Mode & Meeting Notes: Offers a clean design and functionality for focused work, including a timer and space for making notes during meetings.

Try Sunsama