Todoist vs Microsoft To Do - Detailed Comparison

Quick Summary

Todoist Strengths

Task Management: Create, track, and complete tasks with Todoist. Set deadlines, priorities, and reminders for each task.
Project Organization: Group your tasks into different projects like work, personal, or travel plans. Break them down into smaller subtasks and sections for better organization.
Labels and Filters: Use labels to categorize your tasks. Filters help you find tasks quickly, like those due today or high-priority ones.
Recurring Tasks: Set up tasks that repeat regularly, like daily, weekly, or monthly.

Microsoft To Do Strengths

Task Addition: Easily add tasks and organize them in custom lists.
Task Details: Add due dates, reminders, and files to tasks.
Task Prioritization: Mark tasks as important for better focus.
List Sharing and Collaboration: Share lists with others and assign tasks.

Todoist Screenshot

Microsoft To Do Screenshot

Feature Comparison

Feature	Todoist	Microsoft To Do
Platforms	Android, iOS, iPad, macOS, Windows, Android Wear, and Apple Watch	Windows, macOS, iOS, Android, and as a web and desktop app.
Integrations	IFTTT, Alexa, Google Calendar, Slack, Gmail, Zapier, Fantastical, Outlook, Chrome, Trello Power-Up	Microsoft Products such as Outlook, allows external apps to connect with their API
Calendar	No Calendar View	Not Inbuilt
Task Management	Labels, Filters, Priority levels, Recurring tasks	To-do lists, Task priorities, Subtasks, and color-coding items for organization.
Natural Language Processing	Yes	Yes
Analytics	Yes	No
Time Blocking	Not Available	No
Time Zones	Yes	Yes
Scheduler	Yes	No
Notifications	Yes	Yes
Pricing	Premium at $4 per month, paid annually	Free
Customer Support	Average	Average

Video Overview

Todoist Video

Microsoft To Do Video

Todoist Overview

Todoist stands out in the productivity tool landscape with its straightforward yet powerful approach to task management. Renowned for its clean design and user-friendly interface, Todoist simplifies the process of managing daily tasks and long-term projects. It allows users to create, organize, and prioritize tasks with ease, making it an ideal choice for individuals and teams alike. With features like recurring tasks, reminders, and progress tracking, Todoist effectively helps users stay on top of their responsibilities.

Pricing Details

(i) Free Version: Suitable for basic task management needs. (ii) Pro Plan: Typically priced around $3 to $5 per month when billed annually. (iii) Business Plan: Generally costs about $5 to $10 per user per month when billed annually. Todoist offers a flexible pricing model catering to a range of users, from individuals to business teams. The free version is a major draw for users with basic requirements.

Microsoft To Do Overview

Microsoft To-Do is a streamlined and user-friendly task management application that integrates seamlessly with the Microsoft ecosystem. Designed to enhance productivity for both individual and professional use, MS To-Do stands out with its simple yet effective interface. It allows users to create lists, set reminders, and track tasks across various devices, ensuring accessibility and convenience. The app's integration with Microsoft services like Outlook makes it a natural choice for users already embedded in the Microsoft environment. MS To-Do’s focus on simplicity and integration caters to those who need a straightforward, no-frills approach to task management while benefiting from the robustness of Microsoft’s technology.

Pricing Details

MS To do is absolutely free.

Todoist Key Features

Task Management: Create, track, and complete tasks with Todoist. Set deadlines, priorities, and reminders for each task.
Project Organization: Group your tasks into different projects like work, personal, or travel plans. Break them down into smaller subtasks and sections for better organization.
Labels and Filters: Use labels to categorize your tasks. Filters help you find tasks quickly, like those due today or high-priority ones.
Recurring Tasks: Set up tasks that repeat regularly, like daily, weekly, or monthly.
Team Collaboration: Share projects with others, assign tasks, and work together within the app.
Works Everywhere and Easy to Use: Use Todoist on web browsers, desktops (Windows, macOS), and mobile apps (iOS, Android). The interface is simple, making it easy to start using right away.

Microsoft To Do Key Features

Task Addition: Easily add tasks and organize them in custom lists.
Task Details: Add due dates, reminders, and files to tasks.
Task Prioritization: Mark tasks as important for better focus.
List Sharing and Collaboration: Share lists with others and assign tasks.
Integration with Microsoft Tools: Seamlessly works with Outlook, Cortana, and other Microsoft applications.
Customizable Themes and Backgrounds: Personalize the app with various themes and backgrounds for a unique user experience.

Conclusion: Which Tool Should You Choose?

Both Todoist and Microsoft To Do offer unique features and benefits for productivity and workflow management. The best choice depends on your specific needs, team size, and workflow preferences.

Choose Todoist if:

Task Management: Create, track, and complete tasks with Todoist. Set deadlines, priorities, and reminders for each task.
Project Organization: Group your tasks into different projects like work, personal, or travel plans. Break them down into smaller subtasks and sections for better organization.
Labels and Filters: Use labels to categorize your tasks. Filters help you find tasks quickly, like those due today or high-priority ones.

Try Todoist

Choose Microsoft To Do if:

Task Addition: Easily add tasks and organize them in custom lists.
Task Details: Add due dates, reminders, and files to tasks.
Task Prioritization: Mark tasks as important for better focus.

Try Microsoft To Do