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Todoist vs Reclaim
Comprehensive comparison to help you choose the right tool for your needs
Todoist
4.4
Todoist is a task management tool. It enables users to manage tasks, set priorities, and track deadlines across various devices. Its features include task categorization, reminders, and project collaboration, making it suitable for both personal and team productivity.
Premium at $4 per month, paid annually
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Reclaim
4.7
Reclaim.ai is a smart calendar assistant that automates scheduling for work and personal life. It intelligently blocks time for tasks, meetings, and personal events, ensuring a balanced schedule. The app syncs with existing calendars making it ideal for professionals looking to optimize their time.
$8 per month, paid annually
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Todoist Strengths
- Task Management: Create, track, and complete tasks with Todoist. Set deadlines, priorities, and reminders for each task.
- Project Organization: Group your tasks into different projects like work, personal, or travel plans. Break them down into smaller subtasks and sections for better organization.
- Labels and Filters: Use labels to categorize your tasks. Filters help you find tasks quickly, like those due today or high-priority ones.
- Recurring Tasks: Set up tasks that repeat regularly, like daily, weekly, or monthly.
Reclaim Strengths
- Integrated Habits and Tasks: Combines personal habit scheduling with task management for a harmonized daily routine.
- Meeting Scheduling Efficiency: Automates one-on-one and group meeting scheduling with priority handling.
- Unified Calendar Sync: Keeps calendars in sync across platforms, including buffer times between meetings.
- Comprehensive Planning Tool: Combines task, habit, and meeting management in a visual planning interface.
Todoist Screenshot
Reclaim Screenshot
Feature Comparison
| Feature | Todoist | Reclaim |
|---|---|---|
| Platforms | Android, iOS, iPad, macOS, Windows, Android Wear, and Apple Watch | Web-based application |
| Integrations | IFTTT, Alexa, Google Calendar, Slack, Gmail, Zapier, Fantastical, Outlook, Chrome, Trello Power-Up | Google Calendar, Zoom, Todoist, Asana, Slack. |
| Calendar | No Calendar View | Integrates with Google Calendar for scheduling and tracking |
| Task Management | Labels, Filters, Priority levels, Recurring tasks | Offers a task manager that syncs with Google Tasks and Todoist |
| Natural Language Processing | Yes | Uses AI for intelligent scheduling |
| Analytics | Yes | Provides stats on personal scheduling patterns and time spent on activities. |
| Time Blocking | Not Available | Available |
| Time Zones | Yes | Yes |
| Scheduler | Yes | Yes |
| Notifications | Yes | Yes |
| Pricing | Premium at $4 per month, paid annually | $8 per month, paid annually |
| Customer Support | Average | Good |
Video Overview
Todoist Video
Reclaim Video
Todoist Overview
Todoist stands out in the productivity tool landscape with its straightforward yet powerful approach to task management. Renowned for its clean design and user-friendly interface, Todoist simplifies the process of managing daily tasks and long-term projects. It allows users to create, organize, and prioritize tasks with ease, making it an ideal choice for individuals and teams alike. With features like recurring tasks, reminders, and progress tracking, Todoist effectively helps users stay on top of their responsibilities.
Pricing Details
(i) Free Version: Suitable for basic task management needs. (ii) Pro Plan: Typically priced around $3 to $5 per month when billed annually. (iii) Business Plan: Generally costs about $5 to $10 per user per month when billed annually. Todoist offers a flexible pricing model catering to a range of users, from individuals to business teams. The free version is a major draw for users with basic requirements.
Reclaim Overview
Reclaim AI is a cutting-edge productivity tool designed to revolutionize how individuals and teams manage their time. This innovative tool stands out for its use of artificial intelligence to automate schedule management. It is particularly adept at finding the optimal balance between work commitments and personal time, ensuring users maintain a healthy work-life balance. Reclaim AI dynamically adjusts to the user's schedule, intelligently blocking time for tasks, meetings, and personal activities based on priorities and deadlines. This level of automation and smart scheduling is particularly beneficial for busy professionals who struggle with maintaining control over their increasingly complex calendars.
Pricing Details
Reclaim AI offers various pricing plans: (i) Lite Version (Free): Aimed at single users, offering limited functionality. (ii) Starter Plan: $8 per user/month, suitable for busy teams needing extensive scheduling and task management. (iii) Business Plan: $12 per user/month, designed for companies focusing on productivity and work/life balance. (iv) Enterprise Plan: $18 per user/month, tailored for larger corporations and enterprises. These plans cater to different organizational needs, from individual users to large corporations, with scalable features and pricing.
Todoist Key Features
Task Management: Create, track, and complete tasks with Todoist. Set deadlines, priorities, and reminders for each task.
Project Organization: Group your tasks into different projects like work, personal, or travel plans. Break them down into smaller subtasks and sections for better organization.
Labels and Filters: Use labels to categorize your tasks. Filters help you find tasks quickly, like those due today or high-priority ones.
Recurring Tasks: Set up tasks that repeat regularly, like daily, weekly, or monthly.
Team Collaboration: Share projects with others, assign tasks, and work together within the app.
Works Everywhere and Easy to Use: Use Todoist on web browsers, desktops (Windows, macOS), and mobile apps (iOS, Android). The interface is simple, making it easy to start using right away.
Reclaim Key Features
Integrated Habits and Tasks: Combines personal habit scheduling with task management for a harmonized daily routine.
Meeting Scheduling Efficiency: Automates one-on-one and group meeting scheduling with priority handling.
Unified Calendar Sync: Keeps calendars in sync across platforms, including buffer times between meetings.
Comprehensive Planning Tool: Combines task, habit, and meeting management in a visual planning interface.
Productivity Analytics: Tracks time spent on tasks and provides team performance analytics for improvement.
Enhanced Smart Scheduling: Offers AI-driven scheduling suggestions based on user behavior and preferences.
Conclusion: Which Tool Should You Choose?
Both Todoist and Reclaim offer unique features and benefits for productivity and workflow management. The best choice depends on your specific needs, team size, and workflow preferences.
Choose Todoist if:
- Task Management: Create, track, and complete tasks with Todoist. Set deadlines, priorities, and reminders for each task.
- Project Organization: Group your tasks into different projects like work, personal, or travel plans. Break them down into smaller subtasks and sections for better organization.
- Labels and Filters: Use labels to categorize your tasks. Filters help you find tasks quickly, like those due today or high-priority ones.
Choose Reclaim if:
- Integrated Habits and Tasks: Combines personal habit scheduling with task management for a harmonized daily routine.
- Meeting Scheduling Efficiency: Automates one-on-one and group meeting scheduling with priority handling.
- Unified Calendar Sync: Keeps calendars in sync across platforms, including buffer times between meetings.