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Todoist vs Sunsama
Comprehensive comparison to help you choose the right tool for your needs
Todoist
4.5
Todoist is a task management tool. It enables users to manage tasks, set priorities, and track deadlines across various devices. Its features include task categorization, reminders, and project collaboration, making it suitable for both personal and team productivity.
Premium at $4 per month, paid annually
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Sunsama
4.5
Sunsama is a daily planner that helps professionals stay focused & productive by combining tasks, calendars, & emails. It offers features like guided planning, timeboxing, & automatic syncing.
$16 per month, annually.
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Todoist Strengths
- Task Management: Create, track, and complete tasks with Todoist. Set deadlines, priorities, and reminders for each task.
- Project Organization: Group your tasks into different projects like work, personal, or travel plans. Break them down into smaller subtasks and sections for better organization.
- Labels and Filters: Use labels to categorize your tasks. Filters help you find tasks quickly, like those due today or high-priority ones.
- Recurring Tasks: Set up tasks that repeat regularly, like daily, weekly, or monthly.
Sunsama Strengths
- Task Dashboard: Consolidates tasks from various apps like ClickUp, Notion, and Gmail into one view, reducing the need to switch contexts frequently.
- Guided Planning & Hand Holding: This feature assists in planning by helping refine tasks, align them with weekly objectives, and prevent overloading of the to-do list.
- Focus Mode & Meeting Notes: Offers a clean design and functionality for focused work, including a timer and space for making notes during meetings.
- Integration with Multiple Tools: Sunsama can connect with tools like Todoist, Trello, Asana, ClickUp, Notion, Jira, GitHub, Gmail, Outlook, and Slack.
Todoist Screenshot
Sunsama Screenshot
Feature Comparison
| Feature | Todoist | Sunsama |
|---|---|---|
| Platforms | Android, iOS, iPad, macOS, Windows, Android Wear, and Apple Watch | Available as a desktop app, mobile app (iOS and Android), and web app. |
| Integrations | IFTTT, Alexa, Google Calendar, Slack, Gmail, Zapier, Fantastical, Outlook, Chrome, Trello Power-Up | Includes Zoom, Notion, Jira, ClickUp, Trello, Asana, Todoist, Outlook, Gmail, Github, and Slack. |
| Calendar | No Calendar View | Offers various calendar views including day, three days, weekdays, week, and month views. |
| Task Management | Labels, Filters, Priority levels, Recurring tasks | Features task types like normal daily tasks, objectives, and a backlog. Offers detailed task options such as notes, start and due dates, recurring tasks, and more. |
| Natural Language Processing | Yes | No |
| Analytics | Yes | Provides weekly workload analytics based on completed tasks. |
| Time Blocking | Not Available | Available |
| Time Zones | Yes | Yes |
| Scheduler | Yes | Yes |
| Notifications | Yes | Yes |
| Pricing | Premium at $4 per month, paid annually | $16 per month, annually. |
| Customer Support | Average | Average |
Video Overview
Todoist Video
Sunsama Video
Todoist Overview
Todoist stands out in the productivity tool landscape with its straightforward yet powerful approach to task management. Renowned for its clean design and user-friendly interface, Todoist simplifies the process of managing daily tasks and long-term projects. It allows users to create, organize, and prioritize tasks with ease, making it an ideal choice for individuals and teams alike. With features like recurring tasks, reminders, and progress tracking, Todoist effectively helps users stay on top of their responsibilities.
Pricing Details
(i) Free Version: Suitable for basic task management needs. (ii) Pro Plan: Typically priced around $3 to $5 per month when billed annually. (iii) Business Plan: Generally costs about $5 to $10 per user per month when billed annually. Todoist offers a flexible pricing model catering to a range of users, from individuals to business teams. The free version is a major draw for users with basic requirements.
Sunsama Overview
Sunsama is a distinctive task and calendar management tool that stands out for its holistic approach to planning and productivity. Designed for professionals and teams, it combines the elements of a daily planner, task manager, and calendar into one integrated platform. Sunsama's unique feature is its ability to help users plan their day by dragging tasks into a daily schedule, encouraging a more mindful and intentional approach to work. This integration of tasks with calendar events allows for a clear visualization of the day ahead, fostering better time management and focus. Sunsama's emphasis on daily planning and reflection makes it particularly appealing for those who seek a more structured and balanced approach to their professional life.
Pricing Details
Sunsama offers two main pricing plans. They have a yearly subscription priced at $16 per month, billed annually, and a monthly subscription priced at $20 per month. Additionally, they offer a 14-day free trial without requiring a credit card.
Todoist Key Features
Task Management: Create, track, and complete tasks with Todoist. Set deadlines, priorities, and reminders for each task.
Project Organization: Group your tasks into different projects like work, personal, or travel plans. Break them down into smaller subtasks and sections for better organization.
Labels and Filters: Use labels to categorize your tasks. Filters help you find tasks quickly, like those due today or high-priority ones.
Recurring Tasks: Set up tasks that repeat regularly, like daily, weekly, or monthly.
Team Collaboration: Share projects with others, assign tasks, and work together within the app.
Works Everywhere and Easy to Use: Use Todoist on web browsers, desktops (Windows, macOS), and mobile apps (iOS, Android). The interface is simple, making it easy to start using right away.
Sunsama Key Features
Task Dashboard: Consolidates tasks from various apps like ClickUp, Notion, and Gmail into one view, reducing the need to switch contexts frequently.
Guided Planning & Hand Holding: This feature assists in planning by helping refine tasks, align them with weekly objectives, and prevent overloading of the to-do list.
Focus Mode & Meeting Notes: Offers a clean design and functionality for focused work, including a timer and space for making notes during meetings.
Integration with Multiple Tools: Sunsama can connect with tools like Todoist, Trello, Asana, ClickUp, Notion, Jira, GitHub, Gmail, Outlook, and Slack.
Efficient Task Management: The app allows effective management of tasks with features like time-blocking and linking back to the original task for completion tracking.
User-Friendly Interface: The app's design emphasizes ease of use and minimalism, contributing to a more mindful and focused task management experience.
Conclusion: Which Tool Should You Choose?
Both Todoist and Sunsama offer unique features and benefits for productivity and workflow management. The best choice depends on your specific needs, team size, and workflow preferences.
Choose Todoist if:
- Task Management: Create, track, and complete tasks with Todoist. Set deadlines, priorities, and reminders for each task.
- Project Organization: Group your tasks into different projects like work, personal, or travel plans. Break them down into smaller subtasks and sections for better organization.
- Labels and Filters: Use labels to categorize your tasks. Filters help you find tasks quickly, like those due today or high-priority ones.
Choose Sunsama if:
- Task Dashboard: Consolidates tasks from various apps like ClickUp, Notion, and Gmail into one view, reducing the need to switch contexts frequently.
- Guided Planning & Hand Holding: This feature assists in planning by helping refine tasks, align them with weekly objectives, and prevent overloading of the to-do list.
- Focus Mode & Meeting Notes: Offers a clean design and functionality for focused work, including a timer and space for making notes during meetings.